Privacy Policy

Audi quattro Winter Games NZ

Welcome to the Audi quattro Winter Games NZ privacy notice.

Company Name respects your privacy and is committed to protecting your personal data. This privacy notice will inform you as to how we look after your personal data when you visit our website (regardless of where you visit it from), when you register with us for news on the event or as an athlete accrediting. This notice will also tell you about your privacy rights and how the law protects you. 

  1. [IMPORTANT INFORMATION AND WHO WE ARE]
  2. [THE DATA WE COLLECT ABOUT YOU]
  3. [HOW YOUR PERSONAL DATA IS COLLECTED]
  4. [HOW AND WHY WE USE YOUR PERSONAL DATA]
  5. [INTERNATIONAL TRANSFERS]
  6. [DATA SECURITY]
  7. [DATA RETENTION]
  8. [YOUR LEGAL RIGHTS]

  

  1. 1. IMPORTANT INFORMATION AND WHO WE ARE 

PURPOSE OF THIS PRIVACY NOTICE

This privacy notice aims to give you information on how we collect and process your personal data through your use of this website, when you register with us for news on the event or as an athlete accrediting.  

It is important that you read this privacy notice together with any other privacy notice that we may provide on specific occasions when we are collecting or processing personal data about you so that you are fully aware of how and why we are using your data. This privacy notice supplements the other notices and is not intended to override them.

CONTROLLER

Audi quattro Winter Games NZ (trading as “Audi quattro Winter Games NZ”) is the controller and responsible for your personal and is also referred to as “Winter Games NZ” “we”, “us” or “our” in this privacy notice.

We have appointed a data privacy manager who is responsible for overseeing questions in relation to this privacy notice. If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact the data privacy manager using the details set out below.

CONTACT DETAILS

Our full details are:

Company name: Audi quattro Winter Games NZ                   

Data Privacy Manager: Sophie Luther     

Email: [email protected]                                                         

Address: 78 Anderson Road | PO Box 389 | Wanaka | New Zealand     

Telephone: 0064 210 269 2375                                               

You have the right to make a complaint at any time to the Information Commissioner’s Office (ICO), the UK supervisory authority for data protection issues (www.ico.org.uk) or to your own country’s supervisory authority for data protection. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

CHANGES TO THE PRIVACY NOTICE AND YOUR DUTY TO INFORM US OF CHANGES  

This version was last updated on 18th May 2018 and historic versions can be obtained by contacting us.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

THIRD-PARTY LINKS  

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy notice of every website you visit.

  1. 2. THE DATA WE COLLECT ABOUT YOU  

Personal data, or personal information, means any information about an individual from which that person can be identified. It does not include data where the identity has been removed (anonymous data)

We may collect, use, store and transfer different kinds of personal data about you, which we have grouped together as follows:

  • Contact data including name, email address, address and phone number
  • Device and browser data, such as IP address, information about your device and browser settings
  • Marketing and communications data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

 Sensitive personal data

We may also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data may be derived from your personal data but is not considered personal data in law as this data does not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy notice.

Where we collect or process any other categories of personal data (including sensitive personal data) about you that is not listed above, we will send you a separate Privacy Notice regarding the processing of such data by us.

IF YOU FAIL TO PROVIDE PERSONAL DATA  

If you fail to provide with personal data when requested, we may not be able to provide you with work-finding or recruitment services. 

  1. 3. HOW YOUR PERSONAL DATA IS COLLECTED  

We may collect data about you when you register with us, visit our website, or when we communicate by email, SMS, phone or in person.

We also use different methods to collect data from and about you from third parties:

(a)         social media platforms, such as LinkedIn, Twitter and Facebook;

(b)            analytics providers such as Google;

(c)           where you have provided us with referees’ contact details, we may obtain references from those referees;

  1. 4. HOW AND WHY WE USE YOUR PERSONAL DATA 

We will only use your personal data when the law allows us to. Most commonly, we will use your personal data in the following circumstances:

  • Where we need to comply with a legal or regulatory obligation.
  • Where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests.
  • Where you have consented to our doing so.

MARKETING

We would like to use your contact details to contact you about news and information which we think may be of interest to you. However we will not contact you with marketing material unless you consent to our doing so. 

You may also receive marketing communications from us if you have previously requested information or services from us and you did not opt out of receiving marketing communications from us at the time.

You have the right to unsubscribe at any time, by clicking the link which appears in the footer of all marketing emails.

THIRD-PARTY MARKETING

We will obtain your express opt-in consent before we share your personal data with third parties for marketing purposes.

CHANGE OF PURPOSE

We will only use your personal data for the purposes for which we collected it, unless we reasonably consider that we need to use it for another reason and that reason is compatible with the original purpose.

If we need to use your personal data for an unrelated purpose, we will notify you and we will explain the legal basis which allows us to do so.

Please note that we may process your personal data without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

  1. 5. INTERNATIONAL TRANSFERS 

Your personal data will be stored within Mailchimp organisation.

MailChimp has annually certified our agreement to EU/US and Swiss Safe Harbor Frameworks since 2007. 

Mailchimp servers are located in the United States. Because MailChimp certifies to the Privacy Shield framework, we can lawfully receive EU data.

Since the Safe Harbor Frameworks have been replaced by the EU-U.S. Privacy Shield Framework and the Swiss-U.S. Privacy Shield Framework, we have certified our agreement with these Privacy Shield Frameworks. See our Privacy Policy for more details.

  1. 6. DATA SECURITY 

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those employees, agents, contractors and other third parties on a ‘need to know’ basis. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We will only transfer personal data to a third party if they agree to comply with those procedures and policies, or put in place adequate measures prior to receiving it. Maintaining data security means guaranteeing the confidentiality, integrity and availability (for authorised purposes) of the personal data.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

  1. 7. DATA RETENTION

FOR HOW LONG WILL YOU USE OR RETAIN MY PERSONAL DATA?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

  1. 8. YOUR LEGAL RIGHTS

Under certain circumstances, you have rights under data protection laws in relation to your personal data. These include the right to: 

  1. request access to personal data we hold about you; 
  2. object to the processing of your personal data; 
  3. if processing of your personal data is based only on consent, to withdraw that consent; 
  4. request that your personal data is shared with a third party in a commonly used, machine readable format.
  1. 9. COOKIE POLICY

Why do we use cookies?
Cookies can be placed on our website by us or by third parties with whom we co-operate to help us diagnose technical problems, analyse the traffic to our website, analyse trends, observe and measure how our visitors engage with our website and identify preferences.

Strictly necessary cookies

· _cfduid Cloudflare used to identify individual clients behind a shared IP address and apply security settings on a per-client basis.
· wordpress_test_cookie WordPress used to check whether web browser is set to allow or reject cookies.
· WordPress_xxxx WordPress Used at login to store authentication details
· Wordress_logged_in_xxxx WordPress Uses cookie to indicate you are logged in and who you are
· Wp-settings-xxxx, wp-settings-time-xxxx WordPress customise logged in view

These cookies are necessary for the website to function and cannot be switched off in our systems. They are usually only set in response to actions made by you which amount to a request for services, such as filling in forms.
You can set your browser to block or alert you about these cookies, but some parts of the site will not then work. These cookies do not store any personally identifiable information. 

Analytics cookies

· _utma, _utmb, _utmc, _utmz Google Analytis These cookies are used to collect information about how visitors use our site. We use the information to compile reports and to help us improve the site. The cookies collect information in an anonymous form, including the number of visitors to the site, where visitors have come from geographically, and the pages they have visited, the devices and browsers the visitor is using

Targeting Cookies

· datr, sb, fr Facebook These cookies are set by Facebook. We use this service to show you have “liked” our website on the Facebook social network. Facebook can use this information to serve our ads on their platform . For more info on these cookies visit Facebook’s cookie policy statement
· PREF, VISITOR_INFO1_LIVE Youtube help track the number of views for a particular video. The pref cookie will track user preferences and serve up related content or adverts within an embedded YouTube video

We may use advertising or targeting cookies placed both by us and by third parties. These cookies can help us by measuring the relevance of content and advertising on our website based on your surfing behaviour and interests. These cookies do not store directly personal information, but are based on uniquely identifying your browser and internet device.
Links to social media sites
Our website may contain links to third party websites, including social media websites. When you click on such a link you leave our website and these third parties will be responsible for the information that is recorded via cookies.

Changing your cookie preferences

If you do not want to accept cookies from our site, simply click on ‘Change settings’ when prompted. You will then have the option to select which types of cookies you do not want to accept.
You can prevent your browser from storing cookies via your browser settings. You can also remove cookies from your device at any time by deleting your browser history.
You can use your web browser to:
· delete all cookies;
· block all cookies;
· allow all cookies;
· block third-party cookies;
· clear all cookies when you close the browser;
· open a ‘private browsing’ / ‘incognito’ session, which allows you to browse the internet without storing local data; and
· install add-ons and plug-ins to extend browser functionality.

Most web browsers allow you to delete, or prevent the storage of, cookies through the browser settings.